Three Ways a Business Can Reduce Liability and Risk

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In today’s complex business environment, managing liability and risk is more critical than ever. Whether you’re running a small startup or a large corporation, a proactive approach to risk management can not only safeguard your assets but also enhance your business’s overall resilience. Here are three effective ways to reduce liability and risk in your business:

  1. Implement Comprehensive Training Programs

Why It’s Essential:

Reduces Human Error: A significant portion of business risks stem from employee mistakes. Well-trained employees are less likely to make errors that could lead to liability issues.

Promotes a Culture of Safety: Regular training fosters a workplace culture that prioritizes safety and compliance, thereby reducing the likelihood of accidents and legal issues.

How to Do It:

Regular Training Sessions: Conduct training sessions that focus on workplace safety, legal compliance, and best practices specific to your industry.

Continuous Learning: Keep training programs up-to-date with the latest regulations and industry standards.

Many carriers offer Loss Control services that are not just about identifying risks they are concerned about but give access to extensive libraries of safety training information and programs designed to assist policyholders with better proactive loss control and training.  Contact your agent to find out more about what your insurance carrier may offer.

  1. Invest in Adequate Insurance Coverage

Why It’s Important:

Financial Protection: Insurance is a critical tool for mitigating financial risks arising from lawsuits, accidents, or unforeseen events.

Compliance with Laws: Certain types of insurance, like workers’ compensation, may be legally required, depending on your location and industry.

How to Do It:

Risk Assessment: Conduct a thorough risk assessment to identify potential liabilities specific to your business.

Customize Insurance Plans: Work with insurance professionals to tailor insurance coverage to your business’s unique needs. Cost shifting of dollars within your current insurance program can develop a stronger risk response if your budget for coverage is already reached its maximum.  Please only do so with the guidance of your agent so that all changes are fully understood and risk assumptions are managed.

  1. Develop and Enforce Strong Policies and Procedures

Why It’s Crucial:

Prevents Misconduct: Clear policies and procedures help in preventing unethical behavior or business practices that could lead to legal troubles.

Standardizes Operations: Well-defined procedures ensure consistency in operations, reducing the risk of accidents and errors.

How to Do It:

Document Policies: Clearly document all company policies, including those related to employee conduct, safety protocols, and customer interactions.

Regular Reviews and Updates: Continually review and update these policies to adapt to new laws, technologies, and business changes.

Reducing liability and risk is not a one-time effort but an ongoing process that requires diligence, foresight, and adaptability. By investing in comprehensive training, securing adequate insurance coverage, and developing strong internal policies, businesses can create a more secure and stable environment. This proactive approach not only protects the company’s assets but also contributes to its long-term success and reputation. Remember, in the world of business, being prepared is always better than being caught off guard.

The Problems Many Businesses Have With Their Agents

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I talk to people regularly who tell me that they are not happy with their agent.  I hear statements like, “My agent does not understand my business”, “My insurance program is not matched to my business”, or “My agent always tries to sell me more insurance.”  These are common issues in the business community. I have found that the key issue with most of these concerns has less to do with the agent, and more to do with how the customer goes about selecting the agent.  What?–How can that be true?

Most agents are just trying to sell insurance and move on to the next account.  They are not bad people, but they have been trained to sell.  Our agents are different; first and foremost, we are trained to serve.

Too often customers go about selecting their agent through bidding out their insurance and then selecting the lowest bidder.

Here is a great quote form the movie Armageddon, when the team of oil drillers are sitting in the space shuttle ready to lift off, and having second thoughts.  “You realize we’re sitting on 45,000 pounds of fuel, one nuclear warhead and a thing that has 270,000 moving parts built by the lowest bidder?  Makes you feel good doesn’t it?” Rockhound played by Owen Wilson.

My contention is that the process by which clients select their agent is flawed, and there is a better way.  By only looking at the lowest price, you are missing the most important part of the process; getting the best possible combination, of coverage, risk management, customer service, and price designed for your specific business.

If buyers were to select agents on something other than price, they would be much happier.  Here is what to look for in an agent:

  • A good agent will have access to many markets, making price consistent between most agents.
  • Staff experience.
  • Special training and credentials.
  • Have conversations with prospective agents. Simply asking questions does not mean you have to work with them.  This is a chance for you to get a feel for how they work and if you feel comfortable with them.
  • A good agent needs a high emotional IQ. This includes the ability to listen and empathize with clients on a deeper level in order to discern what they really want and need.

 

Now go win the day!

Can You Improve Your Customer Service?

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As we move to the end of 2023, it would be good to identify ways agents and other businesses might improve their customer service. No matter how good they are at treating their clients like kings, any company may use these pointers to keep getting better:

Allow your team some leeway: Customers detest being kept on wait or instructed to “check with my supervisor” when they are seeking a resolution to a possible complaint or issue. Give your delegates a toolkit of instant use so they can handle situations without having to escalate to a higher level.

Personalize, customizing any response to your consumers is one of the easiest (and least expensive) methods to truly make them feel valued. This could be as easy as changing your email platform or e-blasts to include the customer’s name (if that information is available). It could also entail including a component in your phone bank training that encourages customer service representatives to ask for and repeat the customer’s name throughout the conversation, as well as to thank them by name at the end.

Make the most of technology: Automation services and business technology are always evolving and getting better. But one area where companies might be falling short is in the integration of technology. How many times have you tried to fix a problem while on hold only to be informed, “I can’t see other parts of your account,” or “I don’t have access to that information”? Look at ways to combine team member access to all technological platforms and data to expedite response times and improve customer service efficiency. This will help you prevent needless delays.

Acknowledge excellent service: While improving external, customer-facing service is crucial, it’s also necessary to practice internal customer service and give credit to team members that go above and beyond. Use this opportunity to establish an internal recognition program for staff members who have been recognized for providing exceptional external service, if you don’t already have one in place. Simple actions like a public thank you, internal email, or intranet posting can make a big difference. Specific recognitions like extra paid time off, gift cards, or other company benefits can also be very beneficial. For those who dedicate their days to serving external audiences, an internal “thank you” from the boss is greatly appreciated!

Always ask for feedback: Always ask your customers “How are we doing?” even if you don’t always like their responses. – An email customer service survey or a straightforward feedback form at the conclusion of an online chat might offer insightful information about what is and isn’t functioning properly in your system. Customer feedback also conveys to your clients your sincere concern for their experience and gives them a sense of involvement in the process.

Find additional channels by which your clients can contact you: For many years, the most popular methods of reaching out to and communicating with customers were call centers and email addresses. Technology is always changing, as is the way people use it to communicate. Speak with your customer care representatives to find out if customers are asking for other methods of resolving problems; furthermore, take a peek at what your rivals are doing. Is it possible to add a new channel to your website, such a chat feature? What about a WhatsApp or messaging feature? Passive outreach tactics such as these could prove to be more effective than phone calls, particularly when working with clients that are spread across different geographies and time zones.

 

EEOC Warns About Us Artificial Intelligence

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Artificial Intelligence (AI) has revolutionized various industries, including Human Resources (HR), by automating processes, streamlining recruitment, and enhancing decision-making. AI in HR is often touted as an efficient, unbiased tool to find the best talent. However, concerns have arisen about AI’s potential to discriminate in HR practices. In this article, we will explore how AI might unintentionally perpetuate biases and discrimination in hiring and other HR processes.

Data Bias

AI systems in HR often rely on historical data to make predictions and recommendations. The problem is that this historical data can contain biases. If past hiring decisions were made with human biases, AI algorithms trained on such data might perpetuate these biases, leading to discriminatory outcomes.

For example, if a company historically favored candidates from certain demographics, an AI system might inadvertently prioritize candidates with similar characteristics, even if they are not the most qualified for the job.

Algorithmic Bias

Algorithms play a pivotal role in AI’s decision-making processes. The design and configuration of these algorithms can introduce biases if not carefully crafted and tested. Biases can creep in through various stages of AI development, including data preprocessing, feature selection, and model training.

Algorithmic biases can result in the over- or under-representation of certain groups. For instance, if an AI system identifies attributes like names or locations as predictive of job performance, it might disadvantage individuals with names or locations associated with underrepresented groups.

Lack of Transparency

Another challenge with AI in HR is the lack of transparency. Most AI models are considered “black boxes,” meaning their inner workings are not easily interpretable. This opacity can make it difficult to identify and rectify biases in the system. HR professionals may not be able to explain why an AI system made a particular recommendation or decision, leading to mistrust and frustration.

Amplifying Existing Inequalities

AI-driven recruitment tools may also perpetuate existing inequalities in the job market. For example, if a company primarily recruits from elite universities, an AI system may continue this trend, even if the talent pool from other institutions is equally or more qualified. This practice exacerbates disparities in opportunity, hindering diversity and inclusion efforts.

Mitigating AI Discrimination in HR Practices

Addressing AI discrimination in HR is essential for creating a fair and diverse workforce. Here are some steps that organizations can take to mitigate these issues:

  • Diverse Training Data: Ensure that the training data for AI systems is diverse and free from historical biases.
  • Regular Audits: Conduct regular audits of AI systems to identify and address biases. It’s important to have checks and balances in place to monitor the technology.
  • Transparency: Encourage AI developers to create more transparent systems so that HR professionals can understand and interpret the decision-making process.
  • Bias Mitigation Algorithms: Invest in the development of algorithms that actively detect and mitigate biases in real-time.
  • Inclusive AI Development Teams: Form diverse teams when designing and implementing AI systems to consider various perspectives and reduce the risk of unconscious biases.

AI in HR has the potential to be a valuable tool for improving hiring and other HR practices. However, the risk of discrimination through AI systems is real and should not be underestimated. Organizations must be vigilant in addressing this issue, working towards creating more inclusive and unbiased HR processes, and promoting diversity and equal opportunities in the workforce. By understanding the potential pitfalls and taking proactive steps, we can harness the benefits of AI while minimizing its capacity to discriminate.

Insurance Is A Promise To Perform

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Insurance is often described as a promise to perform. At its core, insurance is a contract between an individual or entity (the policyholder) and an insurance company. This contract is based on trust and the expectation that, in the event of a covered loss or occurrence, the insurance company will fulfill its promise to provide financial protection. In this blog, we will explore why insurance is more than just a financial transaction; it is a commitment to safeguarding the future and providing peace of mind.

The Concept of Risk

To understand why insurance is a promise to perform, we must first grasp the concept of risk. Risk is an inherent part of life. It encompasses the potential for unexpected and often adverse events that can disrupt our financial stability, health, or well-being. These risks can take various forms, including accidents, illnesses, natural disasters, theft, and more.

What Insurance Provides

Insurance steps in as a mechanism to manage and mitigate these risks. When an individual purchases an insurance policy, they are essentially transferring some of their risk to an insurance company. In return for regular premium payments, the insurer agrees to provide financial assistance or compensation if the policyholder experiences a covered event.

Financial Security:

Insurance is a promise to perform in times of need. When you buy an insurance policy, you’re essentially entering into an agreement with the insurer. You agree to pay premiums regularly, and in return, the insurance company commits to providing financial support if you face a loss or damage that falls within the policy’s terms. This financial security helps individuals and businesses to bounce back from unexpected setbacks without suffering devastating financial consequences.

Peace of Mind:

Insurance also offers peace of mind. Knowing that you have a safety net in place can reduce anxiety and stress associated with life’s uncertainties. Whether it’s a medical emergency, a car accident, or damage to your home, insurance provides a sense of security that helps you navigate through life’s challenges.

Legal and Ethical Obligation:

Insurance companies and agents are bound by legal and ethical obligations to honor their promises. These obligations are enshrined in insurance contracts and regulated by government authorities. Failure to fulfill their promise can lead to legal consequences for insurance companies, which further reinforces the commitment to perform.

 

Community and Social Responsibility:

Insurance plays a crucial role in society by spreading risk across a large pool of policyholders. This collective approach ensures that no one individual or entity faces catastrophic financial loss alone. It fosters a sense of community and shared responsibility, reinforcing the idea that insurance is not just a business transaction but a commitment to support one another in times of need.

Insurance is not merely a financial product; it is a promise to perform that provides a safety net for individuals and businesses facing unexpected challenges. It offers financial security, peace of mind, and a sense of community responsibility. Insurance companies take their commitments seriously, backed by legal and ethical obligations. In essence, insurance embodies the idea that we are stronger together, sharing the burden of life’s uncertainties, and ensuring that we can face whatever challenges come our way with resilience and confidence.

Are You Sure You Know What’s In Your Policy?

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You may not be aware of all the underlying aspects that influence the cost of your insurance coverage. You might question why insurance is so expensive when attempting to compare prices. Prices might vary significantly from one company to another. There is not doubt premiums are going up and coverage is changing.

Trends we are seeing now with many carries affect your insurance, not is a good way. Some insurers, to lower their costs, here are examples.

  1. Reducing sub-limits on your policy.
  2. Adding a percentage deductible rather than a flat dollar deductible.
  3. Limiting sewer line coverage for homes over 50 years in age.
  4. Changing loss of use coverage to a reduced amount of time.

What Can You Do To Minimize Your Risk

  • Read your policy and any renewal coverage change bullitins.
  • Call your agent if you have any questions.
  • Understand which coverage limitations you are ok with and which ones you are not. Then request changes.

You Want An Insurance Program That Will:

  • Respond when a loss occurs.
  • Having an agent who will respond to your questions and help you when you need it.
  • It is priced correctly for the risk you have.

There is no one-size-fits-all insurance policy.

Insurance is not a product. It is a promise and a trusted relationship. Here at Reichley Insurance Agency, we are not going to sell you something you don’t need. We want to talk to you, determine your needs, and get you covered at the right price.

 

 

 

 

Should Insurance Technology Always Be Trusted To Predict Accurate or Fair Results?

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Insurance companies have relied on data to set their rates for years, but with the advent of advanced technology, insurers can now gather and analyze more data than ever before.  While the use of technology to set rates has its benefits, there are also several problems associated with this practice.

We will show you how an experienced agent can help you understand this technology and why it is important.  Many people are trying to push insurance into a commodity driven by technology and quick, cheap pricing.  We will continue to advocate the importance of personal relationships and how through these relationships, clients get the best combination of coverage price and service.  It is important to understand that insurance is not a product but a service.

Lack of Transparency

One of the biggest problems with insurers using technology to set rates is the need for more transparency in the process.  Insurance companies use complex algorithms to analyze vast amounts of data, and these algorithms are often proprietary and not subject to public scrutiny.  This lack of transparency can make it difficult for consumers to understand why they are being charged a certain rate or to challenge the accuracy of the data being used to set their rates.  Agents find it difficult to get answers to questions involving how this complex system process the data to get the final rate, therefor are not capable of explaining or encouraging modifications to behavior that are negatively affecting their insurance outcomes (cost or coverage).

Benefits Of Having An Agent

Agents can help you design an insurance program that includes deductibles, limits, and coverage that represents the risks you have.  If you understand what you are buying, then you have a better basis for determining the best pricing options.  Factor in now how their data is being used to align with cost & coverage models, carrier appetite for their specific risk issues, finding the soft dollars that benefit the client amidst the complete underwriting and rating systems used by carriers, and still being able to speak to a live person at the end of all this to influence the final decision regarding a particular risk and you have a very important advantage on your side.

Lack of Personalization

While technology can help insurers gather more data, it can also result in a lack of personalization in the insurance process.  Insurers may rely too heavily on data to set rates and overlook important factors that can affect an individual’s risk profile.  For example, a person with a safe driving record may be charged the same rate as someone with a poor driving record simply because they fall into the same demographic group.

Benefits Of Having An Agent

Your agent can ask you questions about your circumstances and work with you to determine what company and coverage is best for you.  With an agent, you have a friendly face to connect with when you have a question or need help with a claim.

Data Privacy Concerns And Unintended Consequences

The use of technology to gather data for insurance purposes raises serious privacy concerns.  Insurers are able to collect a vast amount of data on individuals, including information about their driving habits, health status, and online activity.  This data can be used to set rates, but it can also be used for other purposes, such as marketing or even denying coverage.  Additionally, insurers can gather more data on individuals.  In that case, it may lead to a situation where people considered high-risk cannot obtain insurance at all.

Benefits Of Having An Agent

An experienced agent will know what information is needed to get the best results and what is not necessary.  This will protect your privacy and give you the confidence to obtain the best coverage for your circumstances.

While technology can help insurers gather more data and set rates more accurately, there are several concerns associated with this practice.  Remember, an agent is on your side, your partner.  He or she will educate you and how to design insurance and risk solutions that fit your needs and limit the influence of certain technologies in your insurance program.

The modern independent agent serves two masters – the carriers they represent via a formal agency agreement and their clients, whom they owe a considerable duty of care in handling the information they are given and the benefit of the services we render.  We can’t just say we work for the clients; however, having this dual role gives us a unique difference between an independent agent and the direct writers who have no capacity to insert themselves into the claim conversations on behalf of their customers or use alternative markets that better match their needs.

What Are The Basic Services Your Agent Should Provide?

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As an insurance agent, there are several essential services you should provide to your clients. Here are five important services that insurance agents typically offer:

Policy Evaluation and Recommendation:

Insurance agents should assess their clients’ insurance needs and evaluate their current policies. They can then provide recommendations for appropriate coverage based on the client’s specific requirements, ensuring they have adequate protection and are not underinsured or overpaying.

Policy Selection and Enrollment:

Insurance agents assist clients in selecting the most suitable insurance policies from the available options. They explain the terms, conditions, and coverage limits, helping clients make informed decisions. Agents also handle the enrollment process, ensuring all necessary paperwork is completed accurately and efficiently.

Claims Assistance and Support:

When clients need to file an insurance claim, agents play a crucial role in providing guidance and support throughout the process. They help clients understand the claim procedure, gather necessary documentation, and communicate with the insurance company on their behalf. Agents act as intermediaries, advocating for their clients’ interests to ensure a smooth and fair claims settlement.

Policy Review and Updates:

Insurance needs can change over time due to various factors such as life events, business growth, or regulatory updates. Insurance agents should regularly review their clients’ policies to ensure they remain aligned with their evolving needs. They provide recommendations for necessary updates, such as increasing coverage or adjusting deductibles, to ensure ongoing protection.

Risk Management and Loss Prevention:

An essential service of insurance agents is assisting clients in identifying potential risks and implementing risk management strategies. Agents may conduct risk assessments, provide safety guidelines, and suggest loss prevention measures to mitigate potential losses. This proactive approach helps clients minimize risks, prevent accidents or damages, and ultimately reduce the frequency or severity of insurance claims.

It’s important to note that the specific services provided by insurance agents may vary based on their expertise, specialization, and the type of insurance policies they offer.

What Are Three Commercial Risks Not Always Talked About

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Operating a business involves managing a multitude of moving parts, and with it comes inherent operational risks. These risks, if not effectively addressed, can disrupt the smooth functioning of your business and impede its growth. In this blog post, we will delve into the top three operational risks faced by business owners and explore strategies to mitigate them. Work with a qualified agent that understands these kinds of risks and how to create effective risk reduction solutions, which may include commercial insurance.

Human Resources and Talent Management:

One of the most critical operational risks for any business is the management of human resources. Challenges in this area can include difficulties in hiring and retaining skilled employees, employee burnout, insufficient training, and workplace conflicts. A lack of an effective human resources strategy can impact productivity, morale, and overall company culture.

Mitigation Strategies:

  1. Robust Recruitment and Selection Processes: Develop comprehensive job descriptions, conduct thorough interviews, and implement rigorous background checks to ensure you hire qualified candidates who align with your company’s values and goals.
  2. Employee Development and Engagement: Provide ongoing training and professional development opportunities to enhance employee skills and engagement. Implement performance management systems to recognize and reward employee contributions.
  3. Clear Communication and Conflict Resolution: Establish open lines of communication to foster a positive work environment. Implement conflict resolution mechanisms and encourage a culture of feedback and collaboration.

Supply Chain Disruptions:

In today’s interconnected global economy, supply chain disruptions can have a significant impact on business operations. Disruptions can arise from factors such as natural disasters, transportation issues, supplier bankruptcy, or geopolitical events. Inadequate supply chain management can lead to delays in production, increased costs, and customer dissatisfaction.

Mitigation Strategies:

  1. Supplier Risk Assessment: Conduct thorough due diligence when selecting suppliers, assessing their financial stability, reliability, and contingency plans. Diversify your supplier base to minimize dependency on a single source.
  2. Business Continuity Planning: Develop a comprehensive business continuity plan that includes contingencies for potential supply chain disruptions. Identify alternative suppliers, establish backup inventory levels, and maintain open lines of communication with key stakeholders.
  3. Supply Chain Visibility: Utilize technology and data analytics to gain visibility into your supply chain. Implement systems that provide real-time tracking, inventory management, and demand forecasting to proactively identify and address potential disruptions.

Technology and Cybersecurity:

In today’s digital age, businesses rely heavily on technology to streamline operations and serve customers efficiently. However, this reliance on technology brings its own set of operational risks. These risks include cyber threats, data breaches, system failures, and inadequate IT infrastructure.

Mitigation Strategies:

  1. Robust Cybersecurity Measures: Implement comprehensive cybersecurity protocols, including firewalls, antivirus software, and regular data backups. Train employees on best practices for data security and implement access controls and encryption.
  2. Regular System Maintenance and Upgrades: Keep your technology infrastructure up to date with the latest security patches and software upgrades. Regularly monitor system performance and conduct vulnerability assessments to identify and address any weaknesses.
  3. Disaster Recovery Planning: Develop a comprehensive disaster recovery plan that outlines steps to be taken in the event of a system failure or data breach. Regularly test the plan to ensure its effectiveness and update it as technology evolves.

Operating a business involves inherent operational risks that require proactive management. By recognizing and addressing these risks head-on, business owners can minimize their impact and create a solid foundation for success.

Commercial insurance offers effective solutions for many of these as well as other risks your business faces.

Implementing effective strategies to manage human resources, supply chain disruptions, and technology challenges will help ensure the smooth functioning and long-term viability of your business.

How We Analyze Your Risk

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The term risk analysis tends to sound like a complicated thing. But simply put, risk analysis is a review of the things that might create a loss for you, your family, or your business.

Why Is This important?

You have so much invested in your family, home, and business. You need to have an understanding of things that might happen which will create a negative impact on your family and business.

What Role Does Your Agent Play?

Your agent will be your guide, consultant, and advisor through this process. It is important that you have an agent who is not interested in selling you insurance. Your agent needs to educate you on your risk, offer options, and work with you to make sure you are correctly protected.

If your agent does not understand or is not interested in this process, you will be left with inadequate protection.

If your agent offers an off-the-shelf homeowners policy, without asking questions and educating, you might get stuck in the event of a claim. For example, you have a fire in your business and have to move out for three months during reconstruction. Do you have the right coverage to help you with temporary rent and other expenses? What if you have to close your business and you have a loss of revenue? Knowing the right coverage and limits you need is the responsibility of your agent.

We Help Make The Complex Simple

We offer a series of questions to help our clients understand their risks and what options they have to manage them based on their individual situations.

We educate our clients so they can make informed decisions. For example, if you are renting out a part of your home, you will need special insurance, as your homeowner’s policy excludes operating a business out of your home.

If you own a home and have other financial assists, you may need a personal umbrella policy. This protects you against litigation or claims where your primary coverage is exhausted.

Let’s start a conversation on how we might be able to educate you and design an insurance program that fits your individual needs.

While the massive national agencies spend millions on television ads and offer barebones policies, they do not know you. When your needs change or your situation complicates, you don’t want an automated phone tree or cold cyber-agent. You want to talk to compassionate, honest insurance experts, close to home, right here in Beavercreek, OH – that’s our team. You shouldn’t have to spend hours researching and comparing policies. Let the specialists at Reichley guide you through the complex insurance industry.

Call today to alleviate the worry and get covered – (937) 429-0655.