Keep Your Agency Healthy Through Client Service Reviews

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Do you ever sit down with your team and complete a customer service review? If you don’t, let me try to convince you of its value. A customer service review is like an annual physical. It is necessary for the health of the agency, and it helps everyone better understand the client’s needs. Your review should include the producer, account manager, claims person, and any other team member that touches the client. The customer service review should only take a short time, but the information can be invaluable in making sure that the team is on the same page to deliver outstanding service to the client.

Here are some of the topics that should be included during a customer review:

  1. Review all open claims to make sure they are progressing correctly.
  2. Does the client have any service issues or concerns?
  3. What are any issues facing the client or the industry?
  4. Does the agency have any new services or solutions to offer?
  5. Have there been any personnel changes with the client?

Having this information can help build a true partnership with the client. If there are any issues or concerns, it is best to address these well before the renewal. By doing so, the client will feel they are being treated like a partner and will in turn treat you like a valued business partner, not just an insurance agent.

The Downside of Poor Customer Service

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Over that past year or so, we have been suggesting ways to improve how insurance is delivered. We have stressed that price shopping can actually cost the buyer more money in the long run; and that developing relationships can lead to a better risk management program.  Now, we would like to examine the downside of poor customer service. Poor customer service can impact a business negatively in many ways. This is especially true for small businesses that rely on repeat business and positive word-of-mouth advertising for their success. Here is a staggering fact: in 2014, U.S. businesses lost $50 billion due to poor customer services. (source; newmeida.com)

According to the latest numbers, here is how customers will act after they have received poor service:

  • 59% of people will change agents
  • 30% will tell others not to use your firm
  • 25% will post a negative review on social media

There is nothing worse to an organization than having angry customers and dealing with lost business. Here are some of the outcomes of poor customer services:

  1. Low employee moral
  2. Employee turnover
  3. Reduced income
  4. Loss of potential customers
  5. Loss of reputation

If you do not want your business to be among those companies that have to deal with the above list, your goal must be to use every service problem as an opportunity to impress your customer. When mistakes happen, use proactive recovery as the means to create customer loyalty. Next month we will give you tools to help you recover from a customer service issue.

The Downside of Poor Customer Service

/in , ,

Over that past year or so, we have been suggesting ways to improve how insurance is delivered. We have stressed that price shopping can actually cost the buyer more money in the long run; and that developing relationships can lead to a better risk management program.  Now, we would like to examine the downside of poor customer service. Poor customer service can impact a business negatively in many ways. This is especially true for small businesses that rely on repeat business and positive word-of-mouth advertising for their success. Here is a staggering fact: in 2014, U.S. businesses lost $50 billion due to poor customer service. (source; newmeida.com)

According to the latest numbers, here is how customers will act after they have received poor service:

  • 59% of people will change agents
  • 30% will tell others not to use your firm
  • 25% will post a negative review on social media

There is nothing worse to an organization than having angry customers and dealing with lost business. Here are some of the outcomes of poor customer services:

  1. Low employee moral
  2. Employee turnover
  3. Reduced income
  4. Loss of potential customers
  5. Loss of reputation

If you do not want your business to be among those companies that have to deal with the above list, your goal must be to use every service problem as an opportunity to impress your customer. When mistakes happen, use proactive recovery as the means to create customer loyalty. Next month we will give you tools to help you recover from a customer service issue.

Win the day!

Keep Your Agency Healthy Through a Client Service Review

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Do you ever sit down with your team and complete a client service review? If you don’t, let me try to convince you of its value. A client service review is like an annual physical. It is necessary for the health of the agency, and it helps everyone better understand the client’s needs. Your review should include the producer, account manager, claims person, and any other team member that touches the client. The client service review should only take a short time, but the information can be invaluable in making sure that the team is on the same page to deliver outstanding service to the client.

Here are some of the topics that should be included during a client review:

  1. Review all open claims to make sure they are progressing correctly.
  2. Does the client have any service issues or concerns?
  3. What are any issues facing the client or the industry?
  4. Does the agency have any new services or solutions to offer?
  5. Have there been any personnel changes with the client?

Having this information can help build a true partnership with the client. If there are any issues or concerns, it is best to address these well before the renewal. By doing so, the client will feel they are being treated like a partner and will in turn treat you like a valued business partner, not just an insurance agent.

Can Selling And Customer Service Coexist?

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Traditional insurance “selling” has not always gone hand in hand with good customer service. Traditional insurance selling often consists of a sales person trying to convince a buyer of the benefits of the product he/she is selling. Conversely, good customer service involves determining the customer’s needs and concerns first, and then determining how to best provide solutions. The difference is in the mindset of the sales professional. You can actually provide good customer service while “selling” if you view selling as offering a value added service to your customer. This starts with how the sales professional views the process.

If you are looking for something different in the insurance buying process, evaluate your next insurance meeting using these standards.

  • Does your agent ask questions to determine your needs and concerns?
  • How fast does the agent offer insurance products as the only solution, if it in the first 15 minutes you have a traditional insurance sales person.
  • Do you feel your agent knows and understands your business and industry?
  • Has your agent ever offered a non-insurance solution such as a contractual risk transfer?

We would encourage you to establish a set of standards by which you evaluate your insurance provider. Do they value relationships, do your values line up together and do they value the relationship? If you can answer these, you are on your way to developing a trusted partner.

Why A Trained Agent Is Better Than An Untrained Agent

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Agents come in many shapes, sizes, and qualifications.  Every insurance agent must go through a basic level of insurance training in order to obtain a license. In order to keep their license, an agent must take a minimum level of training annually.  Unfortunately, many agents never do any more than the minimum. There is so much more to know about insurance than just the minimum of training.  It is imperative that all agents continually keep trained and educated in order to create, and deliver insurance and risk solutions to their clients.

Training benefits to agents and agencies

  • Enhances your company’s reputation. 
  • Employees desire professional development.
  • Helps agency attract and retain the best employees.
  • Increase the collective knowledge of your team.
  • Boosts your retention.
  • Allows you to truly provide “trusted advisor” solutions to your clients.

Training benefits to clients

  • Allows agents to bring a much broader knowledge base to problem solving.
  • Agents are more equipped to educate clients.
  • Provides a basis for providing business solutions beyond just insurance.
  • Trained agents are generally more knowledgeable about many different industries.
  • With a trained agent you can lower your cost of risk.
  • Professionally trained agents understand in greater detail how insurance is designed to work.
  • Highly trained agents can help you navigate difficult claims to your satisfaction.
  • Training is essential for knowledge transfer. It’s very important to share knowledge.

Professional development can come in many forms. But having an agent who is trained will always provide a broader depth of skill and experience to the client.

Invest In Customer Satisfaction

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If you search the web you will find many good articles on how increasing customer satisfaction boosts your profit and is a good return on investment. While these are good articles, they miss the point. Don’t deliver outstanding customer service to make money, do it because it is the right thing to do. We believe that a happy and satisfied customer will become your ally, and you become their trusted advisor.

Here Is What We Know About Customer Service

  1. Customers know more about risk and insurance today than they did a few years ago.
  2. People want to be educated not sold.
  3. Partners are better than vendors.
  4. Everyone “says” they offer god customer service.
  5. There is a strong correlation between customer experience and loyalty factors such as repurchasing, trying new services, forgiving mistakes, and recommending the company to friends and colleagues.
  6. Customers expect extended hours: 24/7
  7. Consumers view excellent customer service as an extension of a company’s values and believe that these companies have “earned” their business.

What Customer Service Tools Should We Invest In?

  1. Continue to educate yourself and your team in insurance and risk management topics.
  2. Invest in a mobile-first customer experience. Customers want some level of mobile services, which could mean, paying bills, managing policy information and receiving claims update.
  3. Build a meaningful web site. Your web page is an excellent way to offer education and other services.
  4. Invest in people, most customers hate calling an agency and getting voice mail.
  5. Invest in the technology that allows 24/7 communication with your customers.

Go win the day!

Simple Ways To Deliver “WOW” Customer Service

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We have been on a journey over the past few months to discover how insurance agents and buyers need to re-think how insurance is purchased.  We believe that relationships are an important part of the insurance process.  Agents have relationships with insurance companies and with their clients.  The agent’s objective should be to deliver “wow” customer service and provide a high level of expertise in insurance and risk management.

There are a few simple things that agents can do right now that will change the culture of your agency and help your team deliver outstanding customer service. Here are four things you can do today that will get you on the path of delivering “wow” customer service and also develop deeper relationships with your clients.

  1. Be willing to collaborate with your clients. Customers do not want to be “sold”; they want to work with you to achieve mutual goals.  Make your customers part of their own success by getting them involved in the process.
  2. Listen to your customers.  Be prepared to ask questions; then shut up and listen.  It is not about you; it is about the customer.
  3. Help customers avoid pitfalls.  Operating a business comes with risks. Outline these pitfalls to your customers, and show them how to minimize their risk.  It may or may not include insurance.
  4. Customers want to feel cared for.  When a customer calls do they get a voice recording? Do you return calls the same day?  Do requests get processed quickly? All these daily activities will tell the customers how you feel about them. These kinds of activities can build trust, or tear down trust between the client and agent.

Now go make a difference!

Move From Average To Exceptional Customer Service

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We recently ran across a study by PeopleMetrics where they outlined methods of improving the relationships between agents and customers. We thought this information fit right into our continued effort to change the way we think about the insurance buying process.

“According to a recent Accenture survey, 91% of insurers “believe that future growth depends on providing a special customer experience.” So it would appear that the industry has realized the current system is flawed and is actively interested in bridging the gap between average and exceptional. But what does an “exceptional customer experience” look like in the insurance industry?” www.peoplemetrics.com

How To Bridge The Gap Between Good And Great Customer Service

  • Deliver solutions the customer wants and needs; stop selling insurance.
  • Be consistent. Deliver the same level of service from every touch point within the customer experience.
  • Show you care. Insurance is not a commodity, it is a service.
  • Build trust. The best way to build trust is to always acknowledge when you are wrong.
  • Go the extra mile. Build a culture where employees are encouraged to put in extra effort. This might include hand delivering a policy or auto ID cards in an emergency situation.

Now go win the day!

Why Hand The Baton To An Agent?

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baton 3432drtLife can be like a race. We all are in our lanes going as fast as we can to get to the next place. Buying insurance can also be like a race.  Except with insurance, you have the option of passing the baton to an independent agent, and when the baton is passed correctly, you and your agent truly become a team that can accomplish great things.

What are some of the benefits of passing the baton to an independent agent?

  1. An independent agent is someone who knows how to run in the insurance fast lane. With an independent agent, you will be able to communicate more effectively with insurance companies, than you can on your own. This gives you an advantage of having an advocate on your team.  We know which markets are interested in your unique insurance requirements.  For example, some markets like contractors while others prefer retail businesses.  And still other markets like to insure motorcycles.
  2. When you pass the baton to an agent, you now have the experience and clout of a well trained professional to finish the race for you. The finish line includes having the insurance relationship and program design that meets your individual needs.
  3. When an agent takes the baton, you get his or her entire team as well. This includes qualified staff to help answer your questions and provide accurate information to you when you need it.
  4. Every race may have a point where claims do happen. If your agent has the baton they will be there to help you get back on your feet and get you back in the race. An agent will take the lead in working with the insurance company during the claims process.
  5. As your team member, we communicate with you. Our goal is to connect with you regularly throughout the year on hot topics that will affect you.

Together we will run the race with professionalism, excitement, experience, and customer service in mind, to deliver the best possible combination of coverage, service, and price.